Helpful Planning for your Tour at Vollmer Farm: Before, During and After!
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Before Your Tour
1. Register your class, online, at the "Book Now" button. If you have questions, please email [email protected] as this is the easiest/fastest way for us to get back to you. Required registration information includes:
2. Note that you will receive an invoice verifying your reservation and estimated headcount by email. If you do not receive this email within 24 business hours, please contact [email protected]. 3. Two weeks before your trip, please email [email protected] with the confirmed number of students, teachers and parents/chaperones/siblings that will attend. Please list the teacher names with the number of children they are assigned for the tour. (We understand small changes in attendance may occur) 4. Gather all admission money (students & parents) ahead of time. The total amount owed will be collected when your group arrives for the tour. Please make these arrangements according to your standard school policies and procedures. If you do not collect money for parents, please advise parents and siblings (3 & up); it is $5 cash per parent and $10 cash per sibling (3 & up). 5. Please take time to discuss farming and plant science with your students before the tour. Please use our great Teacher Resources suggestions and links to get your students prepared to learn about the environment, NC agriculture, and fresh food sources. 6. Please send a note home to let students/parents know to dress in play clothes and tennis shoes the day of the tour. No open toe shoes allowed for safety reasons. When your tour is booked, we will send a note to you that can be given to the parents. 7. Cancellation/Reschedule Policy: -Trip cancellation/reschedule within 10 days of scheduled trip.. 50% of estimated total due. -Trip cancellation/reschedule within 5 days of scheduled trip.. 75% of estimated total due. Weather Policy: Vollmer Farm will make all weather decisions within 24 hours of the scheduled trip. Tuesdays are our primary rain date days, however we will work together to find a date that works best for the Vollmer Farm and your group. |
Your Tour Day
1. Please be ON TIME. You should plan to arrive 15-20 minutes before your scheduled tour to allow time for check in and group organization. This is very important to make sure your tour runs on time. 2. Come in the main entrance of the farm. Follow the dirt path to the left of the market cafe to continue to the back of the farm. The road will come to a fork and you will go left towards our grass parking pasture, our staff will guide you where to park. 3. You will be greeted by our staff and will be directed to where you will begin. Please bring payment (cash or check) unless other arrangements have been made with our staff. Please note that any increases to your confirmed headcount will need to be paid at this time. 4. Classes should line up according to their assigned group/class and will be guided from this point forward by a designated Vollmer Farm tour guide. 5. Students, parents, and teachers will learn fun and educational topics such as forestry, NC crops, and sustainable agriculture. The Vollmer Farm provides a unique variety of aspects visitors are able to experience while on the field trip. 6. When your farm tour is complete, your tour guide will direct you to the Back Forty play area where you can enjoy all of the fun activities included with your tour. We have allotted every group plenty of time to play and eat lunch after tours are done. 7. The Back Forty will close at 2:00 p.m. All tour groups must leave the back by this time, our market cafe is open until 6:00 p.m. if you'd like to get ice cream from the cafe or shop local handmade products in the market. Please make sure your group collects all belongings, including jackets, lunch boxes, etc. before leaving.
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After Your Tour
- Please complete our tour survey. We always want to hear about your experiences so that we can do more of what you like and improve where we can.
- Help us spread the word about Vollmer Farm! We rely on word-of-mouth referrals to other teachers and families to keep our family farm open. If you would, remind your students and their families that we are open YEAR ROUND! Families should make sure to check our social medias for when the Back Forty and Market Café is open to the public.
- Book your next tour early! Fall and Spring dates always fill up fast! Registration for Fall tours open mid July and registration for Spring tours open at the end of January.
- And teachers, please come see us with your own families. We would love to see you again soon at Vollmer Farm!